Adding a Compliance Notice

Adding a Compliance Notice

Purpose

A Compliance Notice in Contractor Foreman is used to formally notify subcontractors or vendors when their work is either out of contract scope, does not comply with the specifications, or does not meet required standards. This feature ensures proper documentation, accountability, and traceability for compliance-related issues on a job site.

Why Use a Compliance Notice?

• To document deviations from contract specifications
• To alert subcontractors to poor workmanship or safety violations
• To track timelines for correction and resolution of issues
• To provide a legal and professional method of communication and evidence
• To support dispute resolution by maintaining written records

Steps to Add a Compliance Notice

1. Navigate to the Main Menu

2. Click on RFI & Notices

3. From the submenu, select RFI & Notice

4. Click:
   • Compliance Notice

Fill Out the Compliance Notice Form

The form includes several important fields:

• Project*:
  Select the relevant project from the dropdown list.
• Title*:
  Enter the title.
• Date/Time*:
  Enter the date and time when the Compliance Notice is being issued.
• To*:
  Click the View/Select button to choose the recipient. These contacts will appear on the PDF version and any emails sent.
• Item #*:
  Enter the item number.
• Compliance Type*:
  Choose a compliance type.

Final Steps

• Click Submit to save the Compliance Notice.

Best Practices

• Always include photo documentation to support your description.
• Be as specific as possible in the issue and resolution fields to ensure clear communication.
• Use consistent naming for “From” and “To” fields for better tracking across reports.
• Archive notices only after the issue has been resolved and verified.