Adding a Vehicle Log

Vehicle Logs

Vehicle logs, tracking miles, and maintenance can be a time-consuming job for any company. Contractor Foreman gives you a very effective tool to do just that. Each person that drives a vehicle that needs mileage, oil changes, maintenance, and things like tolls tracked can easily use logs to keep detailed vehicle logs.

Creating a Vehicle Log

To create a Vehicle Log:

1. Go to the Main Menu and select Vehicle Log.

2. Select either the small New button to the right of Vehicle Log or select Create a New Vehicle Log from the top of the middle pane (List View).

Required fields are marked with an Asterisk (*).

• Log Date: Using the calendar, select the date for the Vehicle Log.

• Employee: Select the employee who operated the vehicle.

• Vehicle: Select the vehicle used. In settings, you can set default vehicles for employees if they generally drive the same vehicle each time.

• Trip Mileage: Enter the beginning and end mileage.

• Total Mileage Based on Trip Mileage: Automatically calculates based on the entered mileage.

• Hours Used: Enter total hours used (driving time or total time employee had the vehicle).

• Tolls: Enter any tolls paid.

• Start Location: Enter the trip’s origin.

• Destination: Enter the trip’s destination.

• Project: Select the project the vehicle was used for (generic options available for general driving).

• Purpose: Enter the purpose of the trip.

• Oil Changed: Enter the mileage when an oil change was performed.

• Tire Rotation: Enter the mileage when the tires were rotated.

• Needs Maintenance: If a maintenance issue was noted, enter the date it was discovered. Use the Notes field for details.

• Notes: Enter any additional details or maintenance notes.

To save the record: Click Submit.
To edit a record: Click the green pencil icon in the upper right corner of the screen.

Running a Vehicle Log Report

Contractor Foreman provides reporting tools that let you view and analyze vehicle log data, such as mileage and usage over a specific date range.

To run a Vehicle Log by Date Range report:

1. Go to the Reports Module.

2. Look for the Equipment Log and Vehicle Log Report.

3. From the list of predetermined reports, click View for the Vehicle Log.

4. Select the Vehicle Log by Date Range report under the Vehicle Reports category.

5. Customize the columns to include fields such as:

   • Start Mileage

   • End Mileage

   • Total Miles Based on Trip Mileage

   • Employee

   • Vehicle

   • Other related data

This report allows you to analyze vehicle mileage and related information within the selected date range.