Correspondence Overview

The Correspondence module in Contractor Foreman helps you manage formal project communication by organizing it into three categories: Schedule Notices, Compliance Notices, and Requests for Information (RFIs). Each category serves a unique purpose and ensures that communication is documented, traceable, and easy to manage throughout the life of a project.

Schedule Notices

A Schedule Notice is used to communicate any delay, disruption, or change that may impact the project timeline. These notices create a time-stamped record showing that you informed the responsible party about schedule impacts.

Common Uses

• Delays caused by subcontractors or vendors

• Work stoppages or slowdowns due to weather

• Sharing revised or updated project schedules

• Notifying stakeholders of timeline risks

Schedule Notices help maintain transparency and reduce disputes by clearly documenting when and why a delay was communicated.

Compliance Notices

A Compliance Notice is issued when a subcontractor or vendor is not meeting expectations outlined in the contract, drawings, or specifications. This allows you to formally document performance issues and request corrective action.

Typical Reasons to Issue a Compliance Notice

• Work not meeting project specifications

• Poor workmanship or incorrect installation

• Tasks performed without permission or outside of approved scope

• Safety or regulatory compliance issues

Compliance Notices create an official record of the issue, helping protect your company and ensuring corrective steps are taken.

Request for Information (RFI)

An RFI (Request for Information) is used when something in the plans, drawings, or specifications is unclear, conflicting, or incomplete. RFIs help remove ambiguity and ensure work proceeds with accurate information.

When to Use an RFI

• Plans or specs contain discrepancies

• Critical details are missing or unclear

• Clarification is required before continuing work

• Resolving conflicts that may lead to a Change Order

RFIs provide a clear audit trail and are essential for documenting decisions that affect scope, cost, or schedule.

Why Use Correspondence in Contractor Foreman?

Using the correspondence tools ensures:

• All project communication is centrally recorded

• Information is easy to retrieve and reference

• Teams remain aligned and accountable

• You reduce risk caused by miscommunication or undocumented decisions

Schedule Notices, Compliance Notices, and RFIs help keep your projects running smoothly while providing the documentation needed to protect your business.