How Do I Add Company Vehicles to the System?

Purpose

Adding company vehicles into Contractor Foreman allows your team to accurately track usage, assignments, inspections, and maintenance through the Vehicle Logs module.

Why Add Vehicles?

Setting up vehicles in the system enables you to:

• Track mileage and driver activity

• Record inspections and maintenance

• Monitor assignments and fuel usage

• Improve accountability and vehicle utilization

Vehicles must be added to the system before they can be selected in Vehicle Logs or assigned to team members.

How to Add a Vehicle

1. Open the Main Menu

Navigate to the left-hand menu or the main dashboard.

2. Select “Vehicle Logs”

This opens the Vehicle Logs module, where mileage and usage entries are created.

3. Open Module Settings

In the upper-right corner, click the gear icon to access settings for the Vehicle Logs module.

4. Open the Vehicle List

Inside the settings page:

• Scroll down to the Vehicles section (just below “General Settings”).

• You’ll see a list of all vehicles currently in your account.

5. Add a New Vehicle

Above the vehicle list, click “Add Vehicle.”
A form will appear where you can enter the vehicle details.

Vehicle Information You Can Enter

Common fields include:

• Vehicle Name/ID (e.g., Truck 12, Service Van A1)

• Make & Model

• Year

• VIN (Vehicle Identification Number)

• License Plate

• Starting Odometer

• Assigned Driver or Department

• Fuel Type

• Service Interval Settings

• Insurance / Registration Expiry Dates

• Notes or internal references

Your account may include custom fields depending on your settings.

After the Vehicle Is Added

Once saved, the vehicle becomes available throughout the Vehicle Logs module. You can now:

• Select it when recording daily usage or mileage

• Assign it to employees

• Upload inspections or maintenance records

• Track service history

• Run reports or export data from the Vehicle Logs module

Tip

Use Vehicle Logs consistently to:

• Track mileage and daily usage

• Flag required maintenance

• Record issues with photos

• Keep a complete history for each vehicle

All activity appears on the vehicle’s profile for quick review and reporting.