How do I make a copy of all the Incidents and Employee Write-ups for my HR files?

Keeping a complete copy of all Incidents and Employee Write-Ups is essential for documentation, compliance, and transparency. These records provide proof that your company is addressing safety concerns, managing employee performance fairly, and following proper corrective procedures. They also serve as valuable evidence in case of insurance claims, audits, or legal reviews, and help your HR department track patterns or recurring issues to improve safety and accountability across all projects.

How to Make a Copy of All Incidents and Employee Write-Ups

1. Go to the Reports module in Contractor Foreman.
2. On the left-hand side, scroll down to the section labeled Incident & Employee Write-Ups and expand it.
3. You’ll find three key reports available for download:
   • Employee Write-Ups by Employee
   • Incidents by Date
   • OSHA 300 Log by Date
4. Click on any of these report options to view and export the data.
5. Once generated and downloaded, you can print, or email the reports for your Human Resources department or management team.

Why This Is Useful

This is the easiest way to export all safety and disciplinary information stored in Contractor Foreman. It allows HR or management to review trends, verify compliance, and maintain accurate records of everything happening on-site — all directly from the system. Keeping these files organized ensures your company remains proactive, compliant, and well-documented in every aspect of safety and personnel management.Keeping a complete copy of all Incidents and Employee Write-Ups is essential for documentation, compliance, and transparency. These records provide proof that your company is addressing safety concerns, managing employee performance fairly, and following proper corrective procedures. They also serve as valuable evidence in case of insurance claims, audits, or legal reviews, and help your HR department track patterns or recurring issues to improve safety and accountability across all projects.