How do Time Cards transfer to QuickBooks from Contractor Foreman

Introduction:
Time tracking is a key part of labor cost management in any construction project. When using Contractor Foreman in conjunction with QuickBooks, it’s important to understand how time cards are transferred between the systems. This article explains how time cards created in Contractor Foreman flow into QuickBooks, which fields are transferred, and what limitations exist.

One-Way Sync: Contractor Foreman to QuickBooks

Time cards created in Contractor Foreman are pushed directly to QuickBooks. However, it’s important to note that this is a one-way sync — time entries do not transfer from QuickBooks back to Contractor Foreman.

What Triggers the Sync?

Any of the following time tracking methods in Contractor Foreman will initiate the sync to QuickBooks automatically:

• Time Card (individual entry)

• Crew Card

• Crew Sheet

As soon as an entry is saved in Contractor Foreman, the data is sent to QuickBooks.

What Data is Transferred to QuickBooks?

The following fields are included in the sync:

• Start Date – The date the time was worked

• Name – The employee’s name

• Duration – Total hours worked

• Customer/Subcustomer – The associated Project in Contractor Foreman, mapped as a Subcustomer/Project in QuickBooks

• Product/Services – The Parent Code and Child Code from Contractor Foreman, matched to the appropriate Product/Service Item in QuickBooks

This provides accurate and detailed job costing in QuickBooks, directly linked to the hours worked and project assignments in Contractor Foreman.

Simple, Straightforward Workflow

Using time cards in Contractor Foreman is:

• Fast – Entries sync automatically upon creation

• Accurate – Includes detailed job and cost coding

• Efficient – Reduces manual entry and error

• Easy to manage – No need to re-enter data in QuickBooks

Important Note: No Two-Way Sync

Currently, QuickBooks does not send time entries back to Contractor Foreman. All time card creation and edits should be done within Contractor Foreman to ensure accuracy and consistency in your data.