To-Do’s Notifications

Notifications alert team members about task updates, deadlines, or changes in real-time via email, SMS, or push notifications. They ensure timely communication, improve accountability, and keep everyone aligned with project progress.

How do I assign a To-Do’s and notify them automatically?

Once a To-Do’s is created and the person is assigned to that To-Do’s (this person needs to be a User of Contractor Foreman), a notification is automatically sent to the user so that they could start working on it.

How does the person assigned to a To-Do’s gets notified?

Assign a To-Do’s Item

As mentioned briefly above, the Assigned Item To-Do notification is triggered when a task is assigned, and it can be found under the Details Section of the To-Do list (see example below).

Once you assign a To-Do item to your employee or coworker, they will receive a notification.

Note: If you assign a To-Do item to yourself, you will not receive a notification. However, if someone else creates and assigns a To-Do item to you, then you will receive the “Assign Item To-Do” notification.

Complete To-Do

This notification is triggered when a To-Do item is marked as Completed, either manually or when all tasks within the checklist have been checked off.

If two people are assigned to the same To-Do, the person who marks it as completed will not receive the notification—only the other person will. This prevents redundancy and avoids an excessive number of notifications.

Completed Task To-Do

This notification is triggered when a task has been completed or done of one of the ones listed in the Checklist within the To-Do’s list in the Details Section. Following the same logic as explained before, the person/user who completes the task will not be notified, only the rest of the “assigned to” people/users.

Create To-Do

When a To-Do’s list has been created, the “assigned to” people/users will get the notification that a new To-Do’s list has been created and assigned to them. If that person under the assigned to field is just me, no notification will be sent.

Reminder To-Do

This notification triggers the day of the due date at 7 am to all the “assigned to” people with no exceptions.